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How it works

From existing contract to checked invoice

The workflow, a hands-on demo using sample data, and what each person sees during a journey.

Route A · weekday staff pickupSample journey
Depot7:05Driver assignedPickup 17:10Arrived · boardedPickup 27:28Arrived · boardedOffice7:55Completed · 11 km

The workflow

Six steps from existing contract to checked invoice

You don't replace the operators you trust. You connect them to a shared record of what was agreed and what was delivered.

  1. 1

    Import

    Bring the contract you already have

    Record your existing vendor agreement: rate card, vehicle type, route, term and service levels. Nothing changes legally. The contract stays between you and your vendor.

    Route A contract

    Sample file

    Day rate
    ₹2,400
    Included distance
    80 km
    Extra distance
    ₹22 / km
  2. 2

    Invite

    Invite your vendor to confirm

    The vendor confirms their own vehicles, drivers and schedule. They stay in control of their business and aren't opted into anything else.

    Sample Transit Co.

    2 vehicles · 3 drivers

    InvitedConfirmed

    Vendor chose: private to this institution

  3. 3

    Confirm

    Agree the rules once

    Included kilometres, night allowances, cancellations and replacements are written down as rules both sides can see.

    Agreed rules

    • 80 km included per day
    • Night allowance after 22:00
    • Cancelled trips not payable
    • Replacement within 45 min
  4. 4

    Schedule

    One agreement, every trip

    A single contract produces dated trips automatically (weekday shifts, school terms, standing appointments), each with a vehicle and driver assigned.

    Weekly duty · 7:30 AM

    M
    T
    W
    T
    F
    S
    S

    Generated from the contract's active dates.

  5. 5

    Monitor

    Know what happened

    Each trip records status events: assigned, arrived, started, completed or delayed. People get the updates relevant to them, not a constant location feed.

    Today's trip

    1. Assigned07:05
    2. Arrived07:28
    3. Completed—
  6. 6

    Reconcile

    Check the invoice against reality

    At month-end the invoice is compared against the contract and the trip record. Differences are flagged line by line before you pay.

    October invoice

    7

    matched

    4

    flagged

Interactive demo

See what an invoice check looks like

A fictional vendor, a realistic contract, and a month of trips. Run the check and decide what to pay.

DEMO · sample data

The rate card and rules your vendor agreed to. This is the source of truth for every trip below.

Vendor
Sample Transit Co.
Service
Staff shuttle — Route A (Tempo Traveller, 12-seat)
Term
1 Oct 2026 – 31 Mar 2027
Day rate
₹2,400 per duty day
Included distance
80 km per day
Extra distance
₹22 per km beyond included
Night allowance
₹300 if the trip ends after 22:00
Cancelled trips
Not payable

Updates & privacy

Who sees what, for the same journey

Every journey produces the same events, but each person only sees what their role needs. Choose a role to compare.

  1. 1

    Request approved

    Your request was approved

  2. 2

    Provider accepted

    Your provider confirmed

  3. 3

    Vehicle & driver assigned

    Vehicle number and driver's first name

  4. 4

    Pickup window / ETA

    Pickup window, updated if it changes

  5. 5

    Vehicle arrived

    Your vehicle has arrived

  6. 6

    Journey started

    Your trip has started

  7. 7

    Delay or substitution

    Delay notice or replacement vehicle details

  8. 8

    Journey completed

    Trip completed, receipt available

  9. 9

    Invoice line approved

    Not shown to this role

Bring the contracts you already have.

Tell us how you manage transport today. We'll show you how it would look in one connected system, with your vendors, your rules and your invoices.

Request early accessBack to the idea